Data Privacy & Security

Highest Data Security Standards for Your Contracts

Contract management security is absolutely critical. Our customers must be guaranteed that they are the ONLY ones who can access and view their contract information. That’s why we employ the latest industry security practices, technology, processes, and policies to ensure the protection of all your contract information.

Contract Logix Security Highlights

Logical separation of all customer data

Data is encrypted at rest (AES 256) and in transit (TLS 1.2)

Azure Key Vault (HSM encryption key management)

Employee background checks, security, & regulatory training

Data retention, archival and restore

Vulnerability and penetration testing including NIST 800-171

Password policy management

Continuous security and monitoring with 3rd party qualified security assessor

Separation of Customer Data

Every customer has their own secure and logically separated data structure to ensure their data is never co-mingled with that of another customer. The Contract Logix distributed model helps to ensure enterprise-class security and scalability, while improving data-level performance and encryption efficiencies.

Data Encryption at Rest

All data, documents, and assets within the Contract Logix platform are automatically encrypted at rest using AES 256-bit encryption.

Data Encryption In Transit

All data and documents are encrypted in transit. All TLS/HTTPS configurations are kept up to date using the latest security standards and models so that data remains secure during transfer between our customers and services. We use TLS 1.2 (Transport Layer Security) as the preferred and primary transmission protocol. This ensures that if the data is intercepted, it is nearly impossible to decipher by anyone with unauthorized access.

Azure Key Vault Encryption Key Management

In adherence to industry best practices, data encryption keys are stored and managed securely in Microsoft’s Azure Key Vault. Applications have no direct access to the keys used. Microsoft’s Azure Key Vault uses FIPS 140-2 Level 2 validated Hardware Security Model (HSM). For more information, please see Microsoft’s Azure Key Vault page.

Access Control and User Authentication

Your administrator creates role-based permissions for your organization’s users, giving your IT or business group full control over what information can be accessed by whom. Multiple user types, coupled with the ability to add & remove roles, enable your organization to leverage the granular controls required. Contract Logix furthers this approach within our platform by designating a “System Owner” from your organization. The System Owner can invite other users and grant access using easy, in-application tools.

All users of our products must be validated by email to use the application. Once verified, users will be required to provide a secure, policy-driven password before they can access the platform. Password complexity is configurable by your administrator using application settings.

Employee Background Verification and Training

Every Contract Logix employees is thoroughly background checked and participates in routine privacy and security awareness training as well as regulatory training such as HIPAA compliance. Background checks include personal credit report, 7-year county criminal check, misc. court records search, federal criminal check, domestic terror watchlist, social security number trace, national criminal database check, sex offender list check, and employment history verification.

Data Retention, Archival & Restoration

Contract Logix provides application and service-level controls required to support your data deletion and archiving policies. It allows you to set your requirements or policies around how your data should be deleted and archived. Further, only users with the appropriate role-based permissions can restore your data directly within the application. Contract Logix maintains your data using industry best practices. This includes providing industry-leading, real-time back-up file access for your administrator or privileged users. All back-ups utilize AES-256 bit encryption.

Internal and Third-Party Testing and Assessment

Contract Logix’ Secure Software Development Life Cycle (S-SDLC) integrates our development process with a “security-first” approach. Contract Logix has been third-party verified to be in compliance with NIST 800-171 Cyber Security Framework (CSF). We use a third-party enterprise application security platform to continuously monitor the live production environment and identify any vulnerabilities in the application. These systems assess the technical vulnerabilities, including the Open Web Application Security Project’s (OWASP) Top 10 list.

Third-party penetration testing is performed prior to every major software release with all critical and high-level issues resolved prior to the software being approved for release. Penetration testing is performed a minimum of two times annually, or as required by major release schedules. In addition, continual source code reviews are performed by our qualified personnel.

Password Policy Management

The Contract Logix platform allows your IT administrator to set mandatory employee password policies and define lockouts after failed logins. Mandatory password requirements greatly reduce the exploitation of default user credentials and/or roles. Account lockouts prevent “brute force attacks” by locking out the user after multiple failed logins. Your administrator also has the ability to monitor user access logs.

Data Privacy

Contract Logix does not have direct or systematic access to any data stored within our customers’ production systems. For any users in the EEA, Contract Logix complies with the Privacy Shield Principles. For more information, please see our privacy policy page.

Physical and Environmental Controls

Contract Logix provides Microsoft Azure-based cloud products that are supported by a comprehensive network of technology that protects your data with industry-leading security standards that meet your organization’s toughest security requirements. Microsoft’s Azure data centers meet and exceed the SOC-2 Type certification requirements both from a physical security and environmental controls perspective. Microsoft’s Azure SOC-2 Type 2 Report can be provided separately upon request.

Microsoft Azure deploys Intrusion Detection Systems (IDS) on the network at critical points. Contract Logix leverages this technology to detect and alert in case of unauthorized attempts to access your critical contract data. Leveraging firewalls, data access is isolated and policed to ensure only the platform’s data access layer can access the data.

For more information, please see Microsoft Azure’s page.

Disaster Recovery

To protect against hardware failure and data loss, Contract Logix continuously replicates all files, including data, documents, and indexes/logs across multiple storage clusters/environments. Real-time traffic management with fail-over capabilities & geolocated data centers further ensures no data loss or service outages. Contract Logix continuously monitors the status of the platform and will automatically fail-over in the event of an outage.

GREAT COMPANIES CHOOSE CONTRACT LOGIX

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