Are Emails Enforceable Contracts?
While you may think that is something that just happened overnight, it is actually a logical application of the Electronic Signatures in Global and National Commerce Act, or ESIGN, which was formed in 2000. The ESIGN Act is over a decade old and clearly states that a contract “may not be denied legal effect, validity, or enforceability solely because it is in electronic form.” While states may pass additional laws pertaining to e-signatures, the ESIGN Act still lays out the guidelines for interstate commerce.
The Legal Evidence
There are already several court decisions that have deemed email exchanges as legally binding contracts. Below are examples of two recent ones.
The first took place in New York in July 2013. The official opinion of the court was that “under the circumstances of this case, we conclude that the subject email settlement agreement was enforceable”. The terms over email between the plaintiffs and defendants were not small, either. They were discussing a $230,000 settlement in exchange for a release in favor of the defendants. Given that there was enough evidence of a mutual agreement in digital form, the email was deemed a binding agreement.
The second example of an email exchange that became a legally binding agreement took place in Tennessee in 2012. The language to set up the contract wasn’t that complicated:
This confirms that we have settled this case on the following terms:
Elroy deeds property interested back to Waddle, Both [sic] parties
sign full release, Waddle bears no court costs.
Let me know if I have correctly stated our agreement.
The other party emailed back “that is the agreement” and the court decided that it legally legitimized a real estate deal.
Keeping Track of Emails Related to Contracts
From these two examples, it becomes clear that it is critical to keep track of all email communications related to a contract. Trying to do that with a proper system can be very tedious and cumbersome. An enterprise contract management system provides the proper management tools to keep a central repository of all your contract documents and data. So, tracking these communications becomes second nature and involves little to no work at all.
For example, the email manager module from Contract Logix allows you to automatically track all email correspondence. The email manager is intuitive and user-friendly because it is similar in look and functionality to the Microsoft Outlook platform. Furthermore, by keeping better track of incoming and outgoing emails related to a contract, you can guarantee the integrity of your contract negotiations.
Additionally, you can set up to-do lists and assign tasks to the appropriate person so the right person is making the right call.
Tip: To avoid casual discussions of contract terms and the unintended acceptance of counter-offers via email, it is important that your email communications explicitly state that further review is necessary before accepting any terms.
Email is just as good as good paper when it comes to binding agreements. By paying close attention to your email communications and doing your due diligence when discussing contracts in any digital form of communication, you are ensuring that your contracts remain within pre-approved terms and conditions.